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How to Plan Valentine’s Day Fundraiser

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Written by Susan Golis   

Valentine's Day invitationValentine's Day symbolizes love and caring for others so it makes perfect sense to give love to your favorite charitable organization by planning a Valentine's Day fundraiser.  Depending on the size of your guest list you may want to host the event at a restaurant or at a hotel banquet room.  It is a good idea to plan the charitable event on the Saturday before Valentine’s Day as it will be easier to reserve a facility for your event.



Step 1

Compile a tentative mailing list.  This will help you to get an idea of how much space will be needed to accommodate all.

Step 2

Decide on the date, time and location for your fundraiser. Determine the facility for your fundraiser by making a list of the independent restaurants with banquet rooms and a list of hotel banquet rooms in your area.

Step 3

Contact the restaurant or hotel banquet manager to inquire about the availability and costs for the room set-up, also inquire about amenities such as white table cloths with red napkins, centerpieces, and if there are additional fees for set up for silent auction or entertainment.

Step 4

Inquire to see if the restaurant or hotel would be willing to donate the food, for your event, in exchange offer the facility a guarantee of guests for cash bar and advertisement mention in invitation and media.  I owned a fine dining restaurant with banquet facilities for ten years and we donated our restaurant, food and service to our areas Children's Center fundraiser that was held as a Valentine's Day event.  In exchange for our donation the charitable organization offered us an advertisement package which benefited both of our needs.

Step 5

Choose a menu for the Valentine's Fundraiser Dinner.  If you are expecting a large group to attend the event, it is wise to offer a choice of three entrees, same starch and vegetables, coffee or hot tea for beverage and same dessert.  By choosing a set menu the kitchen will be able to prepare your food quickly and serve to guests. Here is is a menu suggestion for your Valentine’s Day Fundraiser:

Starters your choice of:

Caesar or House Salad served with dinner Rolls

Entrée your choice of

Rosemary Chicken served with Rosemary Sauce

Potato crusted Salmon with Lobster Sauce

Pepper crusted Beef Tenderloin with a Green Peppercorn Sauce

All entrees served with Garlic Mashed Potatoes and vegetable

Dessert your choice of

Red Velvet Cake or White Chocolate Crème Brulee served with Seasonal Berries


Coffee or Hot Tea


Based on the costs of the banquet room, entertainment and dinner you will be able to determine the dinner costs for your guests for Valentine’s Day fundraiser

Step 6

by Susan GolisDecide on room set up.  What set up works best for you?  Will you need a stage with a podium, will there be entertainment?  Will you need tables for a silent auction?  What type of tables for guests?  Round with seats for 8. Discuss the room set-up with the banquet manager or the restaurant manager.



Step 7

Once the costs are finalized and room deposit is made all you will need to Order custom initiations, collect the donated products for the silent auction, hire entertainment, order centerpiece's and decorations for the banquet room and tables.

One month before the fundraiser advertise the media with saturation of newspaper, radio and television. Gain clients from surrounding areas that are interested in your charitable cause.

Step 8

Confirm your guarantee of guest with the banquet manager one week before the event.  Before accepting last minute guests for fundraiser make sure that the establishment; restaurant or banquet hall will be able to accommodate your needs.

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How to Plan a St Patrick’s Day Party

Copyright © Susan Golis all rights reserved. You are not allowed to copy or use the contents of this page without permission from its author.

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